Administrative Clerk U.S. Embassy & Consulates in India - Hyderabad, Telangana
₹4,35,932 a year
U.S. Mission U.S. CONSULATE GENERAL, HYDERABAD, INDIA

Announcement Number: Hyderabad-2018-09

Position Title: Administrative Clerk

Opening Period: Dec 3, 2018- Dec 25, 2018

Series/Position/Grade: 105/HYA-500001/06

Salary: Rs. 435,932 (annual salary)
  • Starting salary will be determined on the basis of
qualifications and experience, and/or salary history.

For More Info: Human Resources Office: Swapna Chintakunta / Priya Tupili
Mailing Address: Human Resources Office
C/o. U.S.Consulate General Hyderabad
Paigah Palace, 1-8-323, Chiran Fort Lane
Begumpet, Hyderabad – 500 003


Who may apply: Current Employees of the Mission - All Agencies and/or U.S. Citizen
Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or
Declared Members of Household (MOHs) - All Agencies


OR
All Interested Applicants / All Sources


Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite - subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the
Eight (8) Qualities of Overseas Employees before you apply.



Summary: The U.S. Consulate General in Hyderabad is seeking eligible and qualified applicants for the
position of Management Secretary in the Management Office.

The work schedule for this position: Full Time; 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of
agency authorization and/or clearances/certifications, or their candidacy may end.

Supervisory Position: No

Duties: Incumbent assists the Management Officer in all functions of the 70+ employee Management
Section, and has coordination responsibilities for all 12 Management sub-sections on events and
deadlines to be met. Liaises with other sections in the Consulate and facilitates delivery of ICASS services
to those agencies which are off-site or do not have direct access to OpenNet. Ably represents the
Management Officer and serves as the “face” of the Management Sections and fist point- of-contact for
inquiries on a range of matters, maintaining the highest standards of professionalism and decorum.
Assists customers and interceded on their behalf to help break logjams and fix communications failures.
Participated in the Management of the supervisor’s program by performing all clerical duties.

Qualifications and Requirements:

Applicants must address each required qualification listed below with specific and comprehensive
information supporting each item. Failure to do so may result in a determination that the applicant is
not qualified.
Education:

Completion of Standard XII is required.
Indicate completion / non completion by checking Yes /No under the education requirement ‘’section 2:
education ‘’ column. Did you graduate on the form DS-174 (This question is to know if you have completed
class-X, XII or any other degree/vocational courses, also specify the name of course and subjects for each
qualification you possess.)
Requirements:

Minimum of three years of experience in customer service, either internal or external, to provide
information or resolve problems is required
(Elaborate job responsibilities under ‘’section 4: work experience’’ column on the form DS-174. You
may also attach additional sheets in case you would like to provide any further information/details.)
Level IV (Fluency) in English (Speaking/Reading/Writing) is required.
Level III Telugu /Hindi (Speaking/Reading/Writing)
(When applying for the position, please indicate your level of proficiency for these languages in
‘’section 3: language’’ column on the form DS-174.)



EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color, religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual orientation.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are
extended a hiring preference in the order listed below. Therefore, it is essential that these applicants
accurately describe their status on the application. Failure to do so may result in a determination that the
applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of
their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent
documentation, or certification. A “certification” is any written document from the armed forces that
certifies the service member is expected to be discharged or released from active duty service in the
armed forces under honorable conditions within 120 days after the certification is submitted by the
applicant. The certification letter should be on letterhead of the appropriate military branch of the service
and contain (1) the military service dates including the expected discharge or release date; and (2) the
character of service. Acceptable documentation must be submitted in order for the preference to be
given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment
rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment
considerations, please visit the following link:
https://careers.state.gov/downloads/files/definitions-for-va


ADDITIONAL EMPLOYMENT CONSIDERATIONS INCLUDE, BUT ARE NOT LIMITED TO CONFLICTS OF
INTEREST, NEPOTISM, BUDGET, RESIDENCY STATUS, ETC.:

1. Management may consider the following when determining successful candidacy: nepotism, conflicts
of interest, budget, and residency status.

2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees
with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent
Employee Performance Report (EPR) are not eligible to apply.


3. The candidate must be able to obtain and hold a local security certification and medical clearance.

HOW TO APPLY: Each applicant is required to provide a duly filled DS-174 application form
and all the mandatory documents for each position you are interested in. Applications, which
do not provide the following supporting documents will not be accepted.
Please note: Resumes/CVs submitted will not be considered. Submission of the DS-174
application form is mandatory and DS-174 application form is the only form of application
that will be accepted.
Applicants must submit Universal Application for Employment (DS-174), which is available on our
website https://Universal Application For Employment(UAE) (Form-DS-174) or by contacting Human
Resources. (See “For Further Information” above). Failure to do so may result in a determination that
the applicant is not qualified.
Applicants should electronically (or otherwise) submit the documents listed below along with the DS-174.
To save paper and ink HR has taken an initiative and we need your cooperation to make it a success. We
request you to submit an electronic application. Applications submitted in hard copy will also be
considered. However an electronic application would be appreciated.
The electronic version of application could be Word File or a PDF version (hand filled scanned copy) from
your email address to HyderabadVacancies@state.gov

WHERE TO APPLY:
Human Resources Office Human Resources Office : Swapna Chintakunta / Priya Tupili
Mailing Address: Human Resources Office
C/o. U.S.Consulate General Hyderabad
Paigah Palace, 1-8-323, Chiran Fort Lane
Begumpet, Hyderabad – 500 003


E-mail Address: HyderabadVacancies@state.gov


Please insert 2018-09 (Vacancy Announcement Number) in the Subject of the E-mail
HyderabadVacancies@state.gov Applications without the Vacancy Number or with incorrect Vacancy
Number will not be accepted.
Mandatory/Required Documents: Please provide the required documentation listed below with your
application DS-174.
  • DS-174 - Complete duly filled form
  • Proof of citizenship / Residency and/or Work Permit - Eligibility to work in India (Applicable to all
nationals including host country nationals): Please attach a copy (please do not attach original
documents) of any one of the document that confirms your legal eligibility to work in India (for
example: Work Permit, Residency Permit, Overseas Citizen of India (OCI), Person of Indian Origin
(PIO), PAN Card, Voter’s ID, Passport copy, Aadhaar Card/Country identification or equivalent).
  • Degree with mark sheets/Educational documents
  • Certificate or License (if applicable)
  • All applicants must disclose any family member that works for the U.S. Embassy. Failure to do so
could result in separation from employment (for definition of the relative please refer to the
instruction page found on the Website and SharePoint).


What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for
an interview will be contacted via email.

For further information: To request for the position description and or any inquiry regarding this position
and the hiring process, please send an email to HyderabadVacancies@state.gov
The pay plan is assigned at the time of the conditional offer letter by the HR Office.

NOTE: Due to the high volume of applications received, we will only contact applicants who are being
considered. Thank you for your understanding and your interest in working at the U.S. Consulate
General, Hyderabad.

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